"Field","Your record","Completion guidance"
"Proposal ID and revision","","One card per crop, growing method and sales route. Manual record, not certification approval."
"Growing country and site","","Actual proposed production location."
"Intended sales country","","Name destination market; do not substitute the growing country."
"Crop and product","","Terrestrial crop and handled form, such as whole lettuce; identify the actual proposed product."
"Actual root-zone system","","Describe the growing method rather than relying on organic-ready wording."
"Proposed inputs and management","","Supply the information requested by the competent certifier. An input claim does not establish crop certification."
"Proposed certification program","","Name program; unknown remains an open requirement."
"Exact intended label claim","","Record the proposed wording for review, not permission to use it."
"Applicant and operator roles","","Growing operation, applicant and responsible entity."
"Handling and supply-chain roles","","Packing, handling, exporter, importer or seller roles relevant to this route."
"Direct or cross-border route","","Name the intended route and applicable arrangement to be checked."
"Existing certificate and actual scope","","Issuing body, date and covered operation/products; do not infer new-market eligibility."
"Competent certifier or authority","","Name organization and relevant accreditation/authority for the requested decision."
"Written response date, scope and reference","","Separate preliminary discussion from a determination on the submitted proposal."
"Current official terms checked","","Record page/document version and check date. Recheck before dependent commitments."
"Equipment or site conditions unresolved","","Design conditions and evidence still required, with responsible party."
"Alternative if route fails","","Different market/system requires its own review; no automatic transfer of premium."
"Decision before equipment commitment","","Record open conditions and whose response is still required. This card issues no approval."
"Organic-premium business-case gate","","Keep premium unaccepted while route is unresolved; buyer demand and price need separate commercial evidence."
"Next action, owner and due date","","Specify the question to send and the dependent commitment it affects."
"Official sources","","USDA: https://www.ams.usda.gov/services/organic-certification/international-trade/Canada ; CFIA: https://inspection.canada.ca/en/food-labels/organic-products/equivalence-arrangements/uscoea-overview . Sources checked 2026-10-02. Original planning tool, not an official form."