"Field","Your record","Completion guidance"
"Assessment ID","","Use the same ID in every relevant report-to-requirement row. Manual record; no release decision generated."
"Buyer question and specification","","Exact request, buyer document version and date. Keep separate from legal requirements."
"Crop, product and fresh or processed basis","","Actual herb and form; do not substitute a different commodity or basis."
"Report and laboratory identity","","Original complete report, version and issuing laboratory."
"Sample and lot linkage","","Sample ID, actual lot(s) and evidence linking sample to the proposed shipment."
"Sampling date and representation basis","","Sampling process or quality owner reference; unresolved representation stays visible."
"Laboratory receipt and report dates","","Record actual dates from the report."
"Relevant sample and lot history","","Information required by the laboratory/quality owner for this question."
"Destination and relevant assessment date","","Actual market and date; not a generic Europe assumption."
"Commodity classification","","Responsible specialist confirmation and applicable source."
"Official legal source and version","","Regulation/Official Journal reference, relevant date and specialist verification."
"Requirement matrix reference","","One row per component needing reconciliation; shared ID for a composite residue definition."
"Laboratory questions and responses","","Meaning of notation, limits, coverage or composite definition; response date and reference."
"Unresolved evidence","","Do not replace unknowns or below-limit notation with zero."
"Food-safety or import-compliance owner","","Named qualified party responsible for the actual assessment or further work."
"Next action and due date","","Sufficient evidence for owner assessment / clarification / additional work. This card does not release a shipment."
"Source context","","SANTE 11312/2021 v2026; original record, not an official form. https://food.ec.europa.eu/system/files/2023-11/pesticides_mrl_guidelines_wrkdoc_2021-11312.pdf"